Registrar

The Guadalupe Centers Charter Schools serves 1600 students from PreK-12 and is a free, open-enrollment public charter school. Over 92% of our students are Latinx. Our school system consists of Guadalupe Centers High School, Guadalupe Centers Middle School, and Guadalupe Centers Elementary School. Our system grew out of Guadalupe Centers’ educational programming. Guadalupe Centers is the longest continuously operating agency serving the Latinx community in the US since 1919. Our roots in our community run deep.  

There are many benefits to working at GCCS with some of them being:

• Student and Families: GCCS teachers strive to form strong relationships with our students and their families. Our organization grew out of Guadalupe Centers, the longest continuously operating agency serving the Latinx community in the US. These community ties are integral to who we are. 

• Staff Autonomy: Teachers at GCCS appreciate having the autonomy to try proven and new approaches in their classroom and are encouraged to innovate. The experience of teachers is valued and they are given space to collaborate and share their best practice. 

• Coaching and Development: Staff at GCCS collaborate with their leaders on their growth and development. GCCS teachers set a professional development goal in collaboration with their coaches, and colleagues, and in district initiatives. All staff are aligned on working on their development over the year.

Additional benefits include but are not limited to Competitive compensation and benefits, a qualifying relocation stipend upon hire, a bilingual (Spanish) stipend upon hire, and tuition reimbursement. GCCS has also expanded our benefits around well-being and mental health. 

Summary:  

This position is responsible for oversight and maintenance of student and school records, as well as supporting the administrative office.   

Reports To:  Building Principal

Duties/Responsibilities:  

• Maintain all school records, transcripts, grades, test labels, and student demographics in Infinite Campus, in compliance with state laws and rules and regulations of the School District and Board of Directors policies.
• Coordinates all aspects of school enrollment and transfers.
• Conducts pre-registration of prospective students to determine placement needs, grade level, guardianship, and locations/dates of school attendance to ensure that all records needed for enrollment are available.
• Coordinates student transfers/withdrawals, and communicates with appropriate offices regarding transfer/withdrawal information.
• Schedules appointments and meetings for students, parents, and staff.
• Process transcript information to and from colleges, the military, the Department of Social Services, school administrators, employers, and high schools.
• Maintains documentation on annual enrollment, withdrawals, Missouri Department of Elementary and Secondary Education reporting, etc.
• Maintain a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.
• Have excellent organizational skills.
• Ability to prioritize workload.
• Have a high degree of accuracy.
• Computer proficient.

Required Skills/Abilities:

• Excellent verbal and written communication skills. 
• Strong organizational skills and attention to detail.
• Excellent interpersonal skills with a proven ability to maintain professionalism and tact in high-stress situations. 
• Thorough understanding of or ability to quickly learn the database and administrative software programs in use at the school. 
• Proficient with Microsoft Office Suite. 
• Committed to working with under-served students.
• Ability to keep confidential information secure and private.

Education and Experience:

• High School diploma or equivalent.
• A minimum of two (2) years clerical experience.
• Bilingual and bi-literate; English and Spanish required.
• Experience in an urban school setting.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate all areas of the school and other facilities as needed.

Application Process: 

Please complete an application which may be found in our Employment Portal. If a position requires a degree, please upload a copy of transcripts and/or degree certification to your application. Other attachments such as a cover letter or resume can also be uploaded and attached to the application.

Guadalupe Centers, Inc. conforms to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities’ individuals with disabilities, and veterans to apply to all of our job openings. We are an Equal Opportunity Employer, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability status, Genetic Information or Testing, Family and Medical Leave, protected veteran status, or any other characteristic protected by law, and prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.